Every Word document you create on your Mac is fashioned from a template. The purpose of a template is to store styles for documents. In the act of creating a document, you choose a template, and the styles on the template become available to you when you work on your document.

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To save time formatting your documents, you are invited to create templates with styles that you know and love. You can create a new template from scratch, create a template from a document, or create a template by assembling styles from other templates and documents. Styles in templates, like styles in documents, can be modified, deleted, and renamed.

How do you want to create a new template? You can create a new template from a document or other template, or you can assemble styles from other templates.

While not a Microsoft product, the LibreOffice suite is a free alternative that supports Word document formats. Writer, part of the open-source package available for Linux, Mac, and Windows users, provides an easy-to-use word processor interface. Use Writer to view, edit, or create new files from over a dozen formats including DOC, DOCX, and ODT. I have every version on Mac and Windows available on a variety of machines. So it's easier for me to do version cross-comparison than it might be for you. I'm happy to analyze your document to point out the exact factor creating any difference you see. Feel free to post you file to OneDrive or other cloud storage, then post a Share link here.

To create a document from a template that you created yourself, open the Word Document Gallery (click the New From Template button on the Standard toolbar) and click My Templates. Your self‐made templates appear in the gallery. Select a template and click the Choose button.

Creating a template from a document

If a document has all or most of the styles you want for a template, convert the document into a template so you can use the styles in documents you create in the future. Follow these steps to create a Word template from a Word document:

  1. Open the Word document you will use to create a template.

  2. Choose File→Save As.

    The Save As dialog box appears.

  3. Enter a name for your template.

  4. Open the Format menu and choose Word Template.

    After you choose Word Template, the Where option in the dialog box changes to My Templates. Word templates are kept in the My Templates folder. Next time you create a document, you can go to the My Templates folder in the Word Document Gallery and create a document with your new template.

  5. Click the Save button.

Probably your new template includes text that it inherited from the document it was created from. Delete the text (unless you want it to appear in documents you create from your new template).

Assembling styles from other documents and templates

Use the Organizer to copy styles from a document to a template or from one template to another. After making a style a part of a template, you can call upon the style in other documents. You can call upon it in each document you create or created with the template. Follow these steps to copy a style between templates and documents:

  1. Open the document or template with the styles you want to copy.

    To copy styles from a document, open the document. To copy styles from a template, create a new document using the template with the styles you want to copy.

  2. Choose ToolsTemplates and Add‐Ins.

    The Templates and Add‐Ins dialog box appears.

  3. Click the Organizer button.

    You see the Organizer dialog box. Styles in the document or template that you opened in Step 1 appear in the In list box on the left side.

  4. Click the Close File button on the right side of the dialog box.

    The button changes names and becomes the Open File button.

Attaching a different template to a document

It happens in the best of families. You create or are given a document, only to discover that the wrong template is attached to it. For times like those, Word gives you the opportunity to switch templates. Follow these steps:

  1. Choose Tools→Templates and Add‐Ins.

    You see the Templates and Add‐Ins dialog box.

  2. Click the Attach button to open the Choose a File dialog box.

  3. Find and select the template you want and click the Open button.

    You return to the Templates and Add‐ins dialog box, where the name of the template you chose appears in the Document Template box.

  4. Click the Automatically Update Document Styles check box.

    Doing so tells Word to apply the styles from the new template to your document.

  5. Click OK.

  6. Click the Open File button and, in the Open dialog box, find and select the template to which you want to copy styles; then, click the Open button.

    The names of styles in the template you chose appear on the right side of the Organizer dialog box.

  7. In the Organizer dialog box, Command+click to select the names of styles on the left side of the dialog box that you want to copy to the template listed on the right side of the dialog box.

    As you click the names, they become highlighted.

  8. Click the Copy button.

    The names of styles that you copied appear on the right side of the Organizer dialog box.

  9. Click the Close button and click Save when Word asks whether you want to save the new styles in the template.

like these Disasters happen every day! If you’re looking for how to recover a Word document on Mac, you’re in the right place. This article covers all the detailed guide to recover the previous version of Word document on Mac with Office history versions, restore unsaved Word document on Mac from AutoRecover folder and use the professional software to retrieve deleted/lost Word documents on Mac. You just need to skip to the right part you’re looking for and follow the steps there to achieve your goal. Let’s start to recover Word document on Mac now!

Part 1. How to Recover Previous Version of Word Document on Mac for Free

To be honest, the theory for how to recover the previous version of Word document on Mac is similar to the autoSave/autoRecover in Microsoft Word. In fact, whenever you edit , duplicate, delete or make a change of a Word document, Microsoft Word will automatically save the previous version there for you, in case you need the previous version. Here are the steps for how to find previous version of Word Doc on Mac:

A: Recover an old version of Word document on Mac from Office 365

Office 365 is the latest version of Microsoft's Office software. It provides a web service that allows multiple people to collaborate on a task. Therefore, it can better manage the historical version of the Word document. If you're using it and want to Mac Word restore the previous version. You just click the name of the file on the title bar, then select 'Browse Version History' to view all the previous version of Word Doc.

B: Recover previous of Word document on Mac from Office 2011/2016/2018/2019

The old version of Microsoft Office is a native program that allows only one user to use it, and different versions have different ways of finding the previous version of the Word document on Mac.

Open the current Word document, If you're using Office 2016 or 2019 for Mac, please click 'File' > 'Browse Version History'.

If you use another version, please click 'File' > 'Restore' > 'Browse Version History'.

Note: Compared with the previous version, if you haven’t done many changes for the current Word document, you can back to it by pressing the Command & Z buttons at the same time. It helps you undo the changes and recover previous version of Word document on Mac.

Part 2. How to Recover Unsaved Word Document on Mac

There are many scenarios that caused the issue of unsaved Word document: shut down Mac without saving the Word document; the Microsoft Word program crashed and not responsive so that you have to quit it without saving the document; the computer crashed, and you haven’t had time to save the word document at all. Please calm down. It is not a big deal for not being able to save Word document, because solutions available for you to recover unsaved Word document on Mac. First, please note that Microsoft Office has arranged the Word document recovery Mac solution in case of any the up-mentioned scenarios happen. It comes with 2 built-in features: AutoRecover and AutoSave.

AutoRecover allows you to recover an unsaved Word document on Mac which you have edited for more than once. It refers to recover the unsaved Word files which you haven’t saved after making changes on it more than once. This feature appears the next time open the Word document, popping up a reminder, asking you whether you’d like to restore the current Word to the last saved version or not. It’s up to you for restoring to which version.

AutoSave is a built-in tool that automatically saves a new document that you have created but not saved yet. It is enabled by default on your Microsoft Word on Mac. Here are the steps for how to use AutoSave to recover unsaved Word document on Mac.

1. Select 'Go' > 'Go to Folder' in the top menu. Then input '/Users/(username)/Library/Containers/com.Microsoft.Word/Data/Library/Preferences/AutoRecovery' to view the unsaved files.

2. Select the auto-saved Word document, copy it to a location on your Mac. At this point, you have successfully recover Word document not saved on Mac.

If you unexpected close other Office applications without saving files on Mac? Don't worry, You can also use the above method to recover unsaved excel file on Mac and recover PowerPoint on Mac.

Part 3. How to Recover Deleted/Lost Word Document on Mac

If you haven’t done any Word document deletion, then you can try Part 1 or Part 2 to lost Word document recovery on Mac. However, if you have lost the Word documents on Mac due to deleted, formatted drive, or emptied the trash, etc, then you should try the following ways to recover deleted Word document on Mac.

Ways 1: Recover Deleted Word Document on Mac from Trash

If you have deleted the Word document, you should know that it is first put into Trash Can. And the validated period for it to stay is 30 days. You can open the trash can, find and select it, and click 'Restore' to save it to the original place. You can also try the spotlight on the very top right if you have remembered its name, search there, find it and drag it to the desktop. If you empty the Mac trash or permanently delete, formatted drive or other reasons due to a lost word file on Mac, you can free try the tool to recover Word document on Mac.

Ways 2: Recover Permanently Deleted Word Document on Mac

To restore lost Word Document on Mac with software. It is the most efficient way to recover Word document on Mac for lost or delete files are invisible, you can’t do anything to them without a tool. iBeesoft Data Recovery for Mac is such a tool that allows you to scan and recover deleted or lost photos, documents, emails, videos and more from Mac or removable drives. Here are the simple steps for how to recover Word document on Mac.

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Method #1 - Video guide to recover deleted Word Document on Mac

Method #2 - Text Tutorial for How to Recover Word Doc on Mac

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First of all, please download the latest version of the Word document recovery Mac Tool by clicking the download button below. Install it as the way you install other software on your Mac.

Step 1. Select the type of file you want to restore

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Run the best Mac data recovery software on your Mac. From the main window, you can see all the supported files are selected, the recover word document Mac tool is ready to scan for them. You need to uncheck them, only keep the 'Documents' option selected and click 'Start' to select your drive.

Step 3. Select hard disk/removable drive to scan

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All storage devices, as well as external hard drives connected to your Mac, are listed there. Please select the one where you have deleted or lost the Word files and click 'Scan'. A recover Word documents Mac progress bar will tell you how it goes on with the scanning process.

Step 4. Preview and recover Word document on Mac

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It only takes a few minutes for this program to scan for the deleted or lost files. After then, you can see the found Word Doc in the result window. Find the one you need and click 'Recover' to save Word documents on your Mac or other drives.

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